Intercompanyinvoicing/User Manual

Contents 1 Overview 2 Configuration 2.1 Business Partners mapping 2.1.1 Mapping vendor MC Givers to organization B 2.1.2 Mapping customer The Simpsons Ltd to organization A 2.2 Inter company Document definition mapped to an Matching inter company document definition 2.2.1 Creating new document types 2.2.2 Mapping document types 3 Inter-company Order Creation 4 Inter-company Invoice Creation

Overview

The inter-company module enables the automatic creation of matching purchase/sales invoice/order when a sales/purchase invoice/order of document type 'inter-company' is completed.

For example, if the following document is created: sales Order in the organization B for a business partner called The Simpsons Ltd (which is associated to an organization 'A'). The system will generate a new Purchase Order in the organization 'A' for the business partner McGiver (because it is associated to organization B).

Configuration

This part involves configuring the specific document types as being inter-company documents. The following items need to be configured.

• Mapping business partners to organization.
• Creating an inter company document type.
• By creating document type relation for the inter company document type.

Business Partners mapping

Mapping vendor MC Givers to organization B

• Go to General Setup -> Enterprise -> Organization -> Organization
• Click Grid view
• Select Organization B and click information tab
• General Setup -> Enterprise -> Organization -> Organization -> Information
• Then select the Business partner: MC givers and save (now the business partner MC Givers is mapped to the organization B)

Mapping customer The Simpsons Ltd to organization A

• Go to General Setup -> Enterprise -> Organization -> Organization
• Click Grid view
• Select Organization A and click information tab
• General Setup -> Enterprise -> Organization -> Organization -> Information
• Then select the Business partner The simpsons Ltd and save (now the business partner The simpsons ltd is mapped to the organization A)

Inter company Document definition mapped to an Matching inter company document definition

While creating the Inter company document definition we need to select the respective Matching inter company document definition. So that when we create a purchase/sales invoice/order using the above created Inter company document definition on completion of the purchase/sales invoice/order system will generate the inter company sales/purchase invoice/order.

Creating new document types

1. Login as the 'client' administration user
2. Navigate to Financial Management -> Accounting -> Setup -> Document Type -> Document Definition.

Create a new entry in this tab with the below details for sales order.

• Name - Inter-company Sales Order
• Print text - Inter-company Sales Order
• G/L Category - Standard
• Sales transaction - check the checkbox
• Document Category - Sales Order
• Table - c_order
• Inter-company - yes

Create a another new entry for purchase order.

• Name - Inter-company Purchase Order
• Print text - Inter-company Purchase Order
• G/L Category - Standard
• Document Category - Purchase Order
• Table - c_order
• Inter-company - yes

Create a another new entry for sales Invoice.

• Name - Inter-company Sales Invoice
• Print text - Inter-company Sales Invoice
• G/L Category - Standard
• Sales transaction - check the checkbox
• Document Category – AR Invoice
• Table - c_Invoice
• Inter-company - yes

Create a another new entry for purchase Invoice.

• Name - Inter-company Purchase Invoice
• Print text - Inter-company Purchase Invoice
• G/L Category - Standard
• Document Category – AP Invoice
• Table - c_invoice
• Inter-company - yes

Mapping document types

The next step will be to define the matching document type for a document type in the application. To do this Navigate to Financial Management -> Accounting -> Setup -> Document Type -> Document Definition Click Grid view

1. Select Document Definition 'Inter-company Sales Order'
2. Click 'Inter-company Relations' tab
3. Click new and then
   • Select Org B in Source organization combo box
   • Select Org A in Target organization combo box
   • Select Inter-company Purchase Order in Target Document type combo box.
   • Select Acive check box.
   • Click save.

1. Select Document Definition 'Inter-company Sales Invoice' in Financial Management -> Accounting -> Setup -> Document Type -> Document Definition tab
2. Click 'Inter-company Relations' tab
3. Click new and then
   • Select Org B in Source organization combo box
   • Select Org A in Target organization combo box
   • Select Inter-company Purchase Invoice in Target Document type combo box.
   • Select Acive check box.
   • Click save.

For a document type, there can be no target document type(optional) defined in the Financial Management -> Accounting -> Setup -> Document Type -> Document Definition -> Inter-company Relations tab. This allows us to do it manually later. In this case, no matching order/invoice is created while completing the order/invoice.

Inter-company Order Creation

while we complete the Sales Order, the system will generate the purchase order automatically.

• Go to Sales management->Transactions->Sales order -> Header
• Click New select Transaction Document: Inter-company Sales Order
• Select the business partner - The Simpsons Ltd
• Organization - B
• Enter lines data
• Save
• Move to Header tab and complete the order

The system will generate a purchase order in Organization 'A', 'Mc givers' as its business partner and its transaction document type as 'Inter-company Purchase Order'.

Click on 'linked items' button you can navigate to the new document(purchase order)

Click purchase order link that was created in Organization 'A', 'Mc givers' as its business partner and its transaction document type as 'Inter-company Purchase Order' .

Click "Originating Order" link field that navigates to the corresponding document(Sales Order).

Inter-company Invoice Creation

while we complete the Sales invoice, the system will generate the purchase invoice automatically.

• Go to Sales management->Transactions->Sales Invoice -> Header
• Click New select Transaction Document: Inter-company Sales Invoice
• Select the business partner - The Simpsons Ltd
• Organization - B
• Enter lines data
• Save
• Move to Header tab and complete the invoice

The system will generate a purchase invoice in Organization 'A', 'Mc givers' as its business partner and its transaction document type as 'Inter-company Purchase Invoice'.

Click on 'linked items' button you can navigate to the new document(purchase invoice)

Click purchase invoice link that was created in Organization 'A', 'Mc givers' as its business partner and its transaction document type as 'Inter-company Purchase Invoice'.

Click "Originating Invoice" link field that navigates to the corresponding document(Sales Invoice).