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Intercompanyinvoicing/User Manual

(Inter-company Invoice Creation)
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The inter-company module enables the automatic creation of matching purchase/sales invoice/order when a sales/purchase invoice/order of document type 'inter-company' is completed.
The inter-company module enables the automatic creation of matching purchase/sales invoice/order when a sales/purchase invoice/order of document type 'inter-company' is completed.
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For example, if the following document is created: sales Order in the organization B for a business partner called ''The Simpsons Ltd'' (which is associated to an organization ''A''). The system will generate a new Purchase Order in the organization ''A'' for the business partner ''McGiver'' (because it is associated to organization ''B'').
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For example, if the following document is created: Sales Order in the organization B for a business partner called ''The Simpsons Ltd'' (which is associated to an organization ''A''). The system will generate a new Purchase Order in the organization ''A'' for the business partner ''McGiver'' (because it is associated to organization ''B'').
==Configuration==
==Configuration==
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In order to be able to create Inter-company documents, the following items needs to be configured:
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In order to be able to create Inter-company documents, the following items need to be configured:
* Mapping between business partners and organizations.
* Mapping between business partners and organizations.
* Creation of inter-company document types.
* Creation of inter-company document types.

Revision as of 08:42, 7 August 2009

Contents

Overview

The inter-company module enables the automatic creation of matching purchase/sales invoice/order when a sales/purchase invoice/order of document type 'inter-company' is completed.

For example, if the following document is created: Sales Order in the organization B for a business partner called The Simpsons Ltd (which is associated to an organization A). The system will generate a new Purchase Order in the organization A for the business partner McGiver (because it is associated to organization B).

Configuration

In order to be able to create Inter-company documents, the following items need to be configured:

In the following sections, and step-by-step guide is provided.

Business Partners mapping

Mapping vendor MC Givers to organization B

Mapping customer The Simpsons Ltd to organization A

Definition of Inter-company Document Types

First of all, new document types with inter-company flag checked must be created. Then, the relation between these document types must be defined within the organizations. So that when a purchase/sales invoice/order is created using the above created inter-company document type, on completion of the purchase/sales invoice/order, the system will generate the matching inter company sales/purchase invoice/order and will complete it.

Creating new document types

  1. Login as the 'client' administration user
  2. Navigate to Financial Management -> Accounting -> Setup -> Document Type -> Document Definition.

Create a new entry in this tab with the below details for sales order.


DocType-SO.png


Create a another new entry for purchase order.


DocType-PO.png


Create a another new entry for sales Invoice.


DocType-SI.png


Create a another new entry for purchase Invoice.


DocType-PI.png


Mapping document types

The next step will be to define the matching types within certain organizations for a document type in the application. To do this Navigate to Financial Management -> Accounting -> Setup -> Document Type -> Document Definition Click Grid view

  1. Select Document Definition 'Inter-company Sales Order'
  2. Click 'Inter-company Relations' tab
  3. Click new and then
    • Select Org B in Source organization combo box
    • Select Org A in Target organization combo box
    • Select Inter-company Purchase Order in Target Document type combo box.
    • Select Active check box.
    • Click save.


Inter-companyRelation.png


  1. Select Document Definition 'Inter-company Sales Invoice' in Financial Management -> Accounting -> Setup -> Document Type -> Document Definition tab
  2. Click 'Inter-company Relations' tab
  3. Click new and then
    • Select Org B in Source organization combo box
    • Select Org A in Target organization combo box
    • Select Inter-company Purchase Invoice in Target Document type combo box.
    • Select Active check box.
    • Click save.


Inter-companyRelationInvoice.png


Notice that there could be no target document type(optional) defined in the Financial Management -> Accounting -> Setup -> Document Type -> Document Definition -> Inter-company Relations tab. This allows us to do it manually later. In this case, no matching order/invoice is created while completing the order/invoice.


Relation-NoTargetDocType.png

Inter-company Order Creation

When an inter-company Sales Order is completed, the system will generate the matching purchase order automatically (if there is a matching document defined for the source and target organizations involved). Notice that this flow could be started in the purchase order side too. In this case, a matching sales order would be created.

The system will generate a purchase order in Organization A, Mc givers as its business partner and its transaction document type as Inter-company Purchase Order.


Inter-company-SalesOrderHeader.png


Click on 'linked items' button to navigate to the new document(purchase order).


Inter-company-SO-LinkedItems.png


Click purchase order link that was created in Organization A, Mc givers as its business partner and its transaction document type as Inter-company Purchase Order .

Inter-companyGeneratedPO.png

Click "Originating Order" link field that navigates to the corresponding document(Sales Order).

Inter-company Invoice Creation

When an inter-company sales invoice is completed, the system will generate the matching purchase invoice automatically (if there is a matching document defined for the source and target organizations involved). Notice that this flow could be started in the purchase invoice side too. In this case, a matching sales invoice would be created.

The system will generate a purchase invoice in Organization A, Mc givers as its business partner and its transaction document type as Inter-company Purchase Invoice.


Inter-company-SalesInvoiceHeader.png


Click on 'linked items' button to navigate to the new document(purchase invoice).


Inter-company-SI-LinkedItems.png


Click purchase invoice link that was created in Organization A, Mc givers as its business partner and its transaction document type as Inter-company Purchase Invoice.


Inter-companyGeneratedPI.png


Click "Originating Invoice" link field that navigates to the corresponding document(Sales Invoice).