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Intercompanyinvoicing/User Manual

(Inter company Document definition mapped to an Matching inter company document definition)
(Mapping document types)
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#*Select Acive check box.
#*Select Acive check box.
#*Click save.
#*Click save.
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[[Image:Inter-companyRelation.png]]
[[Image:Inter-companyRelation.png]]
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#Select Document Definition 'Inter-company Sales Invoice' in Financial Management -> Accounting -> Setup -> Document Type ->  Document Definition tab
#Select Document Definition 'Inter-company Sales Invoice' in Financial Management -> Accounting -> Setup -> Document Type ->  Document Definition tab
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#*Select Acive check box.
#*Select Acive check box.
#*Click save.
#*Click save.
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[[Image:Inter-companyRelationInvoice.png]]
[[Image:Inter-companyRelationInvoice.png]]
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Notice that there could be no target document type(optional) defined in the Financial Management -> Accounting -> Setup -> Document Type ->  Document Definition -> Inter-company Relations tab. This allows us to do it manually later. In this case, no matching order/invoice is created while completing the order/invoice.
Notice that there could be no target document type(optional) defined in the Financial Management -> Accounting -> Setup -> Document Type ->  Document Definition -> Inter-company Relations tab. This allows us to do it manually later. In this case, no matching order/invoice is created while completing the order/invoice.
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[[Image:Relation-NoTargetDocType.png]]
[[Image:Relation-NoTargetDocType.png]]

Revision as of 08:08, 7 August 2009

Contents

Overview

The inter-company module enables the automatic creation of matching purchase/sales invoice/order when a sales/purchase invoice/order of document type 'inter-company' is completed.

For example, if the following document is created: sales Order in the organization B for a business partner called The Simpsons Ltd (which is associated to an organization 'A'). The system will generate a new Purchase Order in the organization 'A' for the business partner McGiver (because it is associated to organization B).

Configuration

In order to be able to create Inter-company documents, the following items needs to be configured:

In the following sections, and step-by-step guide is provided.

Business Partners mapping

Mapping vendor MC Givers to organization B

Mapping customer The Simpsons Ltd to organization A

Definition of Inter-company Document Types

First of all, new document types with inter-company flag checked must be created. Then, the relation between these document types must be defined within the organizations. So that when a purchase/sales invoice/order is created using the above created inter-company document type, on completion of the purchase/sales invoice/order, the system will generate the matching inter company sales/purchase invoice/order and will complete it.

Creating new document types

  1. Login as the 'client' administration user
  2. Navigate to Financial Management -> Accounting -> Setup -> Document Type -> Document Definition.

Create a new entry in this tab with the below details for sales order.

DocType-SO.png

Create a another new entry for purchase order.

DocType-PO.png

Create a another new entry for sales Invoice.

DocType-SI.png

Create a another new entry for purchase Invoice.

DocType-PI.png

Mapping document types

The next step will be to define the matching types within certain organizations for a document type in the application. To do this Navigate to Financial Management -> Accounting -> Setup -> Document Type -> Document Definition Click Grid view

  1. Select Document Definition 'Inter-company Sales Order'
  2. Click 'Inter-company Relations' tab
  3. Click new and then
    • Select Org B in Source organization combo box
    • Select Org A in Target organization combo box
    • Select Inter-company Purchase Order in Target Document type combo box.
    • Select Acive check box.
    • Click save.


Inter-companyRelation.png


  1. Select Document Definition 'Inter-company Sales Invoice' in Financial Management -> Accounting -> Setup -> Document Type -> Document Definition tab
  2. Click 'Inter-company Relations' tab
  3. Click new and then
    • Select Org B in Source organization combo box
    • Select Org A in Target organization combo box
    • Select Inter-company Purchase Invoice in Target Document type combo box.
    • Select Acive check box.
    • Click save.


Inter-companyRelationInvoice.png


Notice that there could be no target document type(optional) defined in the Financial Management -> Accounting -> Setup -> Document Type -> Document Definition -> Inter-company Relations tab. This allows us to do it manually later. In this case, no matching order/invoice is created while completing the order/invoice.


Relation-NoTargetDocType.png

Inter-company Order Creation

while we complete the Sales Order, the system will generate the purchase order automatically.

The system will generate a purchase order in Organization 'A', 'Mc givers' as its business partner and its transaction document type as 'Inter-company Purchase Order'.

Inter-company-SalesOrderHeader.png

Click on 'linked items' button you can navigate to the new document(purchase order)

Inter-company-SO-LinkedItems.png

Click purchase order link that was created in Organization 'A', 'Mc givers' as its business partner and its transaction document type as 'Inter-company Purchase Order' .

Inter-companyGeneratedPO.png

Click "Originating Order" link field that navigates to the corresponding document(Sales Order).

Inter-company Invoice Creation

while we complete the Sales invoice, the system will generate the purchase invoice automatically.

The system will generate a purchase invoice in Organization 'A', 'Mc givers' as its business partner and its transaction document type as 'Inter-company Purchase Invoice'.

Inter-company-SalesInvoiceHeader.png

Click on 'linked items' button you can navigate to the new document(purchase invoice)

Inter-company-SI-LinkedItems.png

Click purchase invoice link that was created in Organization 'A', 'Mc givers' as its business partner and its transaction document type as 'Inter-company Purchase Invoice'.

Inter-companyGeneratedPI.png

Click "Originating Invoice" link field that navigates to the corresponding document(Sales Invoice).