View source | Discuss this page | Page history | Printable version    | Latest revision

Accrualsdeferrals/User Guide

ACCRUALS AND DEFERRALS USER GUIDE

Contents

Abstract and Justification

“Accruals & Deferrals” is a new OB ERP feature which is intended to correct periodization of Expense or Income. There is a requirement to distribute a cost which occurs over more than 1 year.

This feature is required in Germany, but is also generically useful in other countries.

User Goals

Accruals and Deferrals feature on ERP system is used to create the Purchase & Sales invoice specific to Accruals and Deferrals.

New Definitions and Acronyms

Prerequisites

Installation of the *.obx file for Accruals & Deferrals feature:

Now your application is set up with the Accruals & Deferrals feature.

Master data test cases execution

To make this "Accruals and Deferral" feature to work you need to setup the master data. For example you need to import the products, business partners and taxes.

New Client Vs Existing Client

For the "New Client" the Accruals and Deferrals feature will be installed automatically when we install the obx file on the system and the Accounting schema table for Accruals & Deferrals will be added by system in the below mentioned application path.


Financial Management || Accounting || Setup || Accounting Schema || Accounting Schema >> Account Schema Tables


For the "Existing Client", In-order to the Accruals and Deferrals feature needs to be ported, The new Accounting schema table for Accruals and Deferrals needs to be added which is subject to posting.


The Accounting schema table for Accruals and Deferrals can be added in the below application path after installing the "Accruals and Deferrals" feature on the ERP System.


Financial Management || Accounting || Setup || Accounting Schema || Accounting Schema >> Account Schema Tables

Accounting Schema tables to be activated for the Transactions to get posted

The new table for Accruals and Deferral(AccDef_Plan) is subject to posting into GL. So, this table needs to be added in the below Application path for existing client.

Financial Management || Accounting || Setup || Accounting Schema || Accounting Schema >> Account Schema Tables and should in Active mode.


FOR NEW CLIENT

This table will be automatically added and activated at the time of "Initial Client Setup" for new client.


FOR EXISTING CLIENT

This table needs to be added manually for existing client in the below Application path.

Financial Management || Accounting || Setup || Accounting Schema || Accounting Schema >> Account Schema Tables

AcctSchemaTable.png


Default Accounts for Accruals and Deferrals Plan Posting

The Default Account information for posting the Accruals and Deferrals plan are needed as below.

Accruals and Deferral plan requires the 4 Account for posting the plan lines as below.

The Defaults account for Accruals and Deferrals should be set in the below Application Path.

Financial Management || Accounting || Setup || Accounting Schema || Accounting Schema >> Defaults

Note:- Without setting the Default Account for Accruals and Deferrals, Plan line can not be posted.


DefaulacAccDef.png

User interface Changes

User Tasks

John is an accountant who needs to create the Invoice( Sales & Purchase Invoices ) for Accruals and Deferrals plan. In-order to enter the data into system John follow the steps below.

The same steps to be followed for creating the Sales Invoices.


After successful completion of the invoice, the Accruals & Deferrals plan line will be generated and can be found in the below application path.


Purchase Invoice

Procurement Management || Transactions || Purchase Invoice || Header >> Accruals and Deferrals Plan


Sales Invoice

Sales Management || Transactions || Sales Invoice || Header >> Accruals and Deferrals Plan


After posting John can able to see the corresponding journal entry and he can verify the values in the Debit and credit voucher.


He can also click the Journal entry link, by doing that he will be redirected to the original document that is the purchase invoice.


John can inquiry the "Accruals and Deferrals Plan" tab in the Purchase invoice || Header. There he will be able to see the details of the newly created Accruals and Deferrals plan lines for purchase invoice when Invoice is completed. The following information will be available in the Accruals and Deferrals Plan tab. All fields are editable here.