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IntraOrgBookingOfIS/User Guide

INTRA ORG BOOKING OF INTERNAL SERVICES

Contents

Abstract and Justification

“Intra Org Booking of Internal Services” is a new OB ERP feature which will book the Invoices for the internal services between org units and automatically create in internal settlement. This internal accounting should not be included in the consolidated income and loss calculation or in the consolidated balance sheet.

IntraOrg Booking of Internal Services is part of the booking functionality required by the organizational structure of German Universities, but may also be of interest to other types of organization in different countries.

User Goals

Intra Org Booking of Internal Services feature on ERP system is used to create the Invoices for Internal Services ( Like Printing Services from other department without paying amount and taxes) between the organizational units.

Prerequisites

Intra Org Booking of Internal Services feature is available as a feature within the Intercompany Documents module:

Now your application is set up with the Intra Org Booking of Internal Services feature.

System Configuration [ Setup ]

ORG A


OrgABP.gif


ORG B


OrgBBP.gif


Financial Management || Accounting || Setup || Document Type || Document Definition

DocType PI.gif


Note : - The 'Inter-Company' and 'Automatic Internal Settlement' flags should be selected (checked).


DocType SI.gif


Note : - The 'Inter-Company' and 'Automatic Internal Settlement' flags should be selected (checked).


Document defintion.png

Note: Setting the Form of Payment to Internal Settlement does not drive the automatic internal settlement. It simply ensures that any internal invoices will have the correct "Form of Payment" displayed. The automatic internal settlement is driven by the Automatic Internal Settlement flag being selected when configuring the new document type for internal services (see section New Document Type for Internal Services above).


FormOfPayement.gif


Financial Management || Accounting || Setup || Document Type || Document Definition >> Inter-company Relations


InterCompanyRelation-AB.gif



InterCompanyRelation-BA.gif


User Experience

CREATING THE PURCHASE INVOICE

John is an user( Physic Department of University) who needs to get the printing service from Computer Department which is a another department in the same university. For this printing services John creates the Purchase Invoices along with Document Type of "Inter Company Document". In - Order to create the purchase Invoice John should follow the below steps.

Result:


Process completed successfully

Matching inter-company invoice created: 10000048


PURCHASE INVOICE


PurchaseInvoice-interco.gif


SALES INVOICE


SalesInvoice-interco.gif



The after completing the Purchase invoice(The banner message will show the Originating Invoice Number), the matching document(sales invoice) will be automatically created and the payment for the invoice will be cancelled through the settlement. In - Order to check the Matching document (Sales Invoice) John has to follow the below steps.


FINDING THE 2 PAYMENTS ( SALES & PURCHASE INVOICE PAYMENTS )


Procurement Management || Transactions || Purchase Invoice || Header >> Payment

Payment-PI.gif


Sales Management || Transactions || Sales Invoice || Header >> Payment

Payment-SI.gif


John have to go to the below Application Path.

Financial Management || Receivables & Payables || Transactions || Settlement || Settlement


CancelledPayment1.gif


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